Securely Exchange Important and Sensitive Documents

Many industries require the secure exchange of sensitive and important documents to improve the customer experience, increase productivity and ensure the security of confidential information from cyber-attacks. Some examples include healthcare, financial services and law enforcement.

While sending information via email is an efficient and convenient method of communication however it’s not the most secure option. Email documents are vulnerable to hackers and spammers who could take over messages. This is why it’s vital to make use of an encryption-secure document exchange platform, which uses encryption and protocols to protect information from being access by unauthorized third parties.

It’s safer and more secure to use an online fax platform for confidential documents than email. It allows you to send documents without the need of the traditional fax machine, or a landline, and it can be accessed anywhere there’s an internet connection. Many fax providers also provide features like digital signatures and redaction, which enable individuals and teams to create and sign documents.

When storing paper documents be sure to not leave them on the desk for anyone else to take. Don’t even put them in a shared printer. You should also maintain a clean desk policy in place and regularly shred old documents to stop them from falling into the wrong hands. If you are using online storage, make sure that the uploaded data is encrypted and requires multifactor authentication. You myhomedataroom.com/how-to-protect-your-documents-during-the-due-diligence-process-and-after-completion/ should also be able to keep track of when and how the document was accessed, which is important in case of the possibility of a data breach or any other issue.